Use the familiar Time Off form for whole or half days, route a decision to the current manager when one is assigned, and show neutral Away presence in shared availability views. Built-in absence-rate and Bradford views help HR see patterns without turning a score into a verdict.
Sickness absence tracking software records when somebody cannot work because they are unwell, keeps those dates separate from holiday allowance and helps authorised people understand absence over time. In HollyHR, the default Sick Leave category uses the shared Time Off form, follows the person's applicable working pattern, routes to their current manager where one is assigned and contributes to aggregate absence-rate and admin-only Bradford reporting.
HollyHR records absence; it is not a medical or payroll system. Who's Away and calendar feeds use approved neutral Away presence, scoped API responses omit free-text notes and routine HollyHR support snapshots exclude sickness and health context. Aggregate and named absence reports are restricted to HR Admins and System Admins. Structured self-certification, fit notes, return-to-work casework, absence triggers and SSP calculation are not shipped today.
The record supports a manager decision, team availability and HR reporting without pretending those jobs need the same detail. Category rules and working patterns keep the calculation explainable.
Choose the configured Sick Leave category, select whole or half days and add an optional note only when it is genuinely needed. The saved duration follows the applicable working pattern and public-holiday rule. The current UI accepts today and future dates; it does not yet support retrospective sickness entry.
HollyHR's default Sick Leave category does not consume holiday balance and is flagged as unplanned absence. That makes it available to the right reports without reducing the annual-leave figure. Categories remain configurable, so the setting—not a category name alone—decides whether a balance is consumed.
A current manager can decide the specific pending request routed to them; HR and System Admins can manage organisation records and open absence reports. Who's Away and standard calendar feeds show approved neutral Away presence rather than the category or note. Report totals can still enable inference in a small team, so access is restricted rather than treated as harmless.
Aggregate Time Off reporting shows days lost, trends, department totals and a working-pattern-aware absence rate. HR and System Admins can also review named top-absence and raw Bradford views over three, six or twelve months. HollyHR supplies evidence; it does not apply traffic-light thresholds or disciplinary decisions.
The default Sick Leave category does not consume holiday balance and is marked as unplanned absence. Those explicit settings connect the dated record to the right counter and reports.
A manager decision, colleague availability, an API projection and a data export do not expose identical fields. Aggregate and named absence reports require HR or System Admin access because even small-team totals may enable inference.
Aggregate trends and working-pattern-aware absence rates show what happened. Named Bradford evidence is restricted to HR and System Admins, uses configured unplanned categories and stays raw—without judgement bands.
HollyHR can record dated sickness, calculate its working-pattern-aware duration and show reporting evidence. Your HR and payroll process still owns medical evidence, legal judgement, pay and the human conversation around a return to work.
Choose the configured Sick Leave category in the shared Time Off form, select today or future whole or half days and add an optional note if one is genuinely needed. HollyHR uses the applicable working pattern for duration, then routes the record to the person's current manager or approves it automatically when no manager is assigned.
Not with HollyHR's default Sick Leave category. It is configured not to consume holiday balance, so its days remain separate from annual leave. Administrators can change category settings or add other absence types, which is why the precise promise is about the default configuration rather than every category an organisation may create.
The employee can see their own record. A current manager can see the specific pending request routed to them, including its note, while HR and System Admins can manage organisation records and open aggregate and named reports. Who's Away and standard calendar feeds expose approved neutral Away presence rather than the reason. Report totals may still permit inference in a small team, which is why report access is restricted. Routine HollyHR support snapshots and View As exclude sickness and health context.
A current manager can approve or decline the specific pending request created for their direct report. Managers do not get a browsable sickness history and cannot create organisation records on somebody else's behalf. HR and System Admins hold that organisation-wide management permission; a request is approved automatically when no current manager is assigned.
Yes. HR and System Admins can see raw Bradford scores over the last quarter, six months or twelve months. HollyHR calculates spells squared multiplied by approved days lost for categories configured as unplanned absence. It deliberately does not add red, amber or green judgement bands or turn a score into an automatic employment decision.
HollyHR includes aggregate Time Off totals, approval rate, days by type, month and department, average duration and a working-pattern-aware absence rate. Aggregate charts plus named top-absence and Bradford panels require HR or System Admin access because even totals can identify sickness in a small team.
Colleagues see approved neutral Away or Away (part day) presence, not the Sick Leave category, request note or medical context. Personal calendar feeds show the viewer's own neutral absence. Organisation-wide feeds require HR or System Admin access and still keep the event summary neutral.
A System Admin's organisation export includes time-off dates, status and stored notes, and a subject's rows are included in DSAR output. Scoped REST time-off endpoints expose category, dates, duration and status but omit free-text notes. Payroll-readiness exports contain presence and count signals only; payroll-changes exports exclude sickness detail and statutory-pay handling.
Not today. HollyHR does not yet provide structured self-certification, fit-note tracking, return-to-work casework, absence-trigger alerts, SSP calculation or company sick-pay rules. Keep those steps in a reviewed HR and payroll process until dedicated workflows ship; the page does not present a free-text note as a substitute.
The whole core product, no card, no trial clock — with a broad self-service organisation export if you ever want to leave.
Related: Time off & leave · Who's away · Working patterns