Give your small team one clear ten-day view of approved time away, non-working days and public holidays. Search people, narrow the view with real profile filters, and add the right feed to an iCalendar-compatible calendar.
A Who's Away calendar is a shared, privacy-safe view of approved staff absence. HollyHR shows active colleagues across a rolling ten-day timeline, alongside each person's working pattern and applicable public holidays, so a small team can plan meetings and cover without revealing why somebody is away.
It uses the leave already approved in HollyHR, rather than asking someone to maintain a second wallchart. Search by name, filter the people in view, move to the dates you need, and let the detailed request stay in the private time-off workflow where it belongs.
See active colleagues and approved time away across one rolling ten-day view. Previous, next and date-picker controls load the dates you choose, including an absence that starts before the window or carries on beyond it. Partial days remain visible rather than being rounded into a full day.
Search by name or filter the live roster by department, workplace and employment type. The options come from each person's current organisation profile, so a filter changes a real planning view rather than dressing up an empty field.
Colleagues see that a person is Away on an approved date. They do not receive the leave category, request status, note or internal record identifiers. The subject, approver and HR team keep using their authorised time-off screens when they need the detail behind a request.
Every active member can subscribe to their own approved time away. People with organisation-wide time-off permission can also create a neutral organisation feed with names and Away dates. Both work with calendars that accept iCalendar subscriptions, without exposing the reason for an absence.
Who's Away gives colleagues the planning signal they need, while detailed requests and calendar access stay inside explicit permission boundaries.
Who's Away answers one practical question well: who is unavailable on these dates? It uses leave, working-pattern and public-holiday records already held in HollyHR. It does not invent adjacent planning tools or imply that absence visibility can run your rota.
Yes. The shared view and its calendar feeds use approved absence presence only. Pending, rejected and cancelled requests stay in the person's private time-off workflow and the relevant approval or HR screens; they are not published to colleagues as team availability.
No. Colleagues see the person's name, date and a neutral Away state. The shared data does not contain the leave category, free-text note, workflow status, request id or internal user id. Authorised people can still see the detail they need in the separate time-off request and management screens.
HollyHR shows ten consecutive days at a time. Previous, next and date-picker controls load the selected ten-day window from the server, and overlap-safe queries keep an approved absence visible when it starts before the window or ends after it. HollyHR does not currently claim separate week or month wallchart modes.
You can search for a person by name and filter active colleagues by department, workplace and employment type. Those options use current organisation-scoped profile records. HollyHR deliberately does not offer an absence-type filter in the shared view, because that would reveal a category the privacy-safe calendar is designed to keep private.
Yes. The view uses each person's working pattern so a regular non-working day is not shown as absence, and it keeps applicable public-holiday markers with the right person. That matters for teams whose people work different patterns or use different configured UK holiday calendars.
You can create a one-way iCalendar-compatible subscription and add it to a calendar service that accepts iCal feeds, including common Google Calendar and Outlook setups. Every active member can create a personal feed of their own approved time away. An organisation feed requires organisation-wide time-off permission and contains neutral presence only.
HollyHR rechecks the link owner's active membership and current scope permission whenever a subscribed calendar asks for events. Offboarding revokes that person's subscription links in the same membership transition, so an old organisation URL does not quietly keep working after access ends. A current member can also rotate a feed link when needed.
No. Who's Away is a privacy-safe absence-visibility surface, not rota scheduling, attendance tracking, shift planning or automatic cover assignment. It helps a small team see availability; those wider workforce-planning jobs are outside HollyHR's shipped core.
The whole core product, no card, no trial clock — with a broad self-service organisation export if you ever want to leave.
Related: Time off & leave · Working patterns · Sickness & absence